CALIFORNIA ASSOCIATION
OF LEGAL DOCUMENT ASSISTANTS
Minutes of Special Meeting Re CALDA’s 2006 Conference
CALDA Forum Chatroom
March 31, 2006
6:07 pm – 7:17 pm
Officers
Present:
X Carol
Ludlow, President
X
Connette Blalock, Vice-President
X
Annette Gomez, Secretary
X Betty
Cole, Treasurer
Directors
Present:
X Robin
Schumacher, Membership Chair
X
Marcel Neumann, Technology Chair
X Robin
Wilson, Education Chair
X
Connie Crockett, Fundraising Chair
X
Andrew Voller, Legislation Chair
Others
Present:
None
6:07
p.m. Called to order by Carol Ludlow.
There
were 55 people who attended the conference in 2005. 14 of those people stayed
off-site. After reviewing the past financial records, Connette went over Asilomar’s
costs. The rooms were $140.34, $169.90 and $173.35 for the single rate;
$91.73, $102.46 and $107.08 for doubles, depending on type and location of room.
Food at Asilomar was approx $16.95 for breakfast, $26.95 lunch and $34.95 for
dinner.
The
cost of a room at Highland Springs Resort will be $305.00 single and $225.00
double for 2 nights which includes all meals, including a breakfast buffet on
Sunday. Thursday dinner for the board is included. Audio and visual costs are
also included in this price. We will need to add for the price of speakers. We
will get one conference room and it will cost an extra $100 for a second
conference room which can be partitioned off to make 2 rooms. The $100 is for
the entire conference. We will be able to have 3 classes going on at the same
time due to the size of the rooms, with enough space so that noise interference
will not be an issue. Connette has arranged a shuttle for people to get from
the airport to the conference site and is working on discounted flights.
It was
not clear what the exact costs were at Asilomar after looking at last year’s
financial records. Last year’s profit & loss shows that $17,500.00 was paid
for the conference, which costs were included are not exactly clear.
After
reviewing costs, the next issue was to decide the cost of the conference. It
was decided that the cost of the conference will be separate from the cost of
the rooms this year. It was hopeful that some new advanced classes, a lower price,
location, increased membership, and all the extra amenities would help the attendance.
After much discussion, we were agreeing on a $325 to $350 price range for the
conference alone. We narrowed down the price to be $325 for the conference
alone. Connette will find out about a meal package for those who wish to stay
off-site. Connette moved to set the price of the conference, not including
rooms to be $325.00. Robin Schumacher seconded the motion. All were in favor
and the motion was carried.
The
next item for discussion was an installment payment plan. It was decided that October
1 would be the cut off date for payment to eliminate any last minute confusion.
Last we
discussed whether one person or all attendees would be responsible for tracking
the rooms. Connette thought one person, Kimberlie Hall should be in charge to
avoid confusion.
At 7:17
p.m. Connette suggested the meeting be adjourned as there was nothing else to
discuss. The meeting was adjourned.
TO DO:
Connette
will get back to us regarding airlines, meals, etc…
