1751 Pearl Way, Oxnard, Ca 95003

8:45 am – 12.20 pm

 

 

Officers Present:

x          Sandy McCarthy, President

x          Tamara Parker, Vice President

x          Carol Ludlow, Secretary

            Cindy Elwell, Treasurer

 

Director’s Present:

            Jeri Blatt, Past President, Nominations and Elections 

x          Moira Boyle - Public Relations

x          Nancy Newlin, Newsletter

x          Robin Schumacher, Membership and Administrator

x          Marcia Burke, Professional Standards

Legislative - Position Vacant

x          Betty Cole, Education

            Marcel Neumann, Technology

x          Connette Blalock, Conference

            Connie Crockett, Fundraising

            Jim Wood, Chairman of Finance Committee               

 

 

8:45 am            Called to order by Sandy McCarthy

Roll call taken by Secretary

 

 

Minutes from January 15, 2005 meeting were approved

Minutes from April 23, 2005 meeting were approved

Treasurer's Report was approved.

 

 

PAST BUSINESS

1.         The issue of Lifetime Membership being called Honorary Membership has been tabled until after the revision of the Bylaws.

2.         The change of the dates of board meetings has been tabled until after the revision of the Bylaws.  Moira will talk to the attorney that she works for to ask him to review the amended bylaws.  Sandy suggested that board members read the revised bylaws by August 30, 2005.

 

 

AGENDA ITEMS/NEW BUSINESS

1.         Discussion regarding 2005 Conference:

 

i.          Asilomar does not provide microphones but there is another company in Pacific  Grove   who will provide these.  Sandy suggested asking the speakers if they needed overhead projectors.  Clearance has been given by Asilomar for these items to be used.

           

ii.         Nancy moved that anyone who provides a teaching service at the conference be paid $100.

Tamara seconded the motion

                        There was some discussion.

                        Motion carried

 

            iii.         Connette feels that speakers' significant other should also have their room paid for.  Nancy feels that teachers should have their room paid for in addition to the $100.  Nancy suggested that this topic be tabled until next year.

 

iv.        It was decided that there needs to be more classes that encourage "old timers" to come to the conference.

 

v.         It was agreed that the President's Reception should be in a larger room.  Tamara will ask Asilomar if we can have it in one of the classrooms.  This will be called a Welcome Mixer with a Hawaiian theme.  Tamara is to check with Asilomar to see if it is okay for us to have a Hawaiian dancer.

 

vi.        The roundtable is going be organized by Tamara, Diana and Sandy.

 

vii.        There was a suggestion that there be a game of some sort to encourage members to communicate with each other more.

 

viii.       Connie should arrange to get tickets and contact Diana regarding the purchase of tickets.  These are sold for $1 each with 50% of the proceeds going to the legal fund and the remaining 50% to the winner.  Each Board Member is to bring 2 gifts for the raffle.

 

ix.         Connie is to call Sandy about the vendor bingo.  A good gift is to be purchased for this.

 

x.         The class schedule was finalized.

 

xi.         Sandy suggested that the bags for the attendees be made up ahead of time to make sure that everything is included.

 

xii.        Betty will assign each Board Member a class in which to introduce the instructor.

This individual will also be responsible for handing out MCLE Certificates and an evaluation.  Robin suggested that the evaluation be traded for the Certificate.

 

xiii.       The Board Meeting on Sunday will be no longer than 1 hour.

 

xiv.       Betty and Jeri will take care of the registration.  There may not be online access at the registration desk.  Tamara will ask Asilomar about the possibility of having online access.  Connie needs an additional individual to assist her at the fund raising table on Saturday.

                       

            xv.        Tamara suggested having Board Members wear ribbons indicating that they are Board Members.  Moira will be responsible for making these tags.

 

            xvi.       Connette will look into having 2007 conference at another location.

 

            xvii.      Tamara made a motion for the 2006 Conference to be held at Asilomar.

                        Marcia seconded the motion.

 

                        Discussion.  Robin suggested that we get input from the membership regarding future conference locations

          

                       The Motion carried.

                       Connette abstained from voting.

 

           xviii.     In 2006 more rooms are needed with a bigger room being reserved for the President's Reception.  Connette needs to be involved in the process of reserving rooms for 2006.

 

xix.       Melody has offered to monitor the conference and evaluate it with a view to improving for future years.  It was agreed that Melody should submit a proposal for the Board to do a fax vote on.

 

2.        Publications & Revisions Chair.

                       Robin suggested that the Board needs to vote on an individual for this position and this individual should submit a bid for how much time it will take.  It was decided that rather than being a paid position that each job would have to be approved for payment.  Connie is to find out what Kinkos charge is to print up an average brochure.

 

                       Robin made a motion that this position would be a paid position as needed.  CALDA is willing to pay for the modification or revision of publications, which are the property of CALDA, which would be overseen by the PR Chair.  Each product must have prior approval by the President and Treasurer.

 

                       Tamara seconded the motion.

 

                       The motion carried.

 

3.         The approval of Bylaws revision was discussed in old business.

 

4.         Approval of costs to integrate real time processing into the website was discussed.  Sandy reported that the merchant account has been set up and signature forms signed.  We need Chris to do whatever is needed to accomplish this on the website.  Sandy does not know what the cost will be and suggested that the Board approve a tentative range for cost.  Sandy is to get more information on the cost and report this to the Board and a fax vote will take place.

 

5.         Sandy felt that more individuals might be encouraged to serve on the Board if there was some mileage offset to drive to Board Meetings.  It was felt that as Board Members have the cost of the conference paid for, which does not include hotel costs, that this was a more than adequate compensation.  It was suggested that Chris put on the web that Board Members have the conference paid for.

 

6.         Everyone agreed that selling shirts and sweatpants is a good idea.  The Board needs to get a price on the purchase of these items.  Board will then do a fax vote.

 

7.         Nancy made a motion that the minimum price for product purchase be removed.

            Robin seconded the motion.

            Motion carried.

 

8.         Tamara made a motion that the current LDA contract in Spanish be included as part of a perk of membership.

            Robin seconded the motion.

            Motion carried.

 

9.         Sandy suggested that the price on the Plexiglas pocket paper should be $1 per sheet to members.  It was suggested that a large quantity be purchased to sell at the conference.

 

            Tamara made a motion to purchase 1000 sheets of Plexiglas at 51 cents each.

            Robin seconded the motion.

            Motion carried.

 

 

Robin made a motion to adjourn

Tamara seconded the motion.

Meeting adjourned at 12.20 pm

 

 

 

TO DO LIST

1.         Connie to contact Diana regarding purchasing tickets for raffle at conference.

2.         Connie to call Sandy regarding purchasing a gift for vendor bingo.

3.         Betty to assign a Board Member to introduce each instructor.

4.         Connette to look into having the 2007 conference somewhere else.

5.         Tamara to check with Asilomar regarding the Hawaiian Dancer, using classroom for mixer and availability of online access at conference.

6.         Connie to find out what Kinkos charge to print up an average brochure.

7.         Sandy to talk to Chris about price to make changes to website for real time processing.

8.         Connie to get price to purchase t-shirts and sweatpants.

9.         Moira to talk to attorney about reviewing bylaw revisions.

10.       Moira to take care of ribbons for Board Members.