CALIFORNIA ASSOCIATION OF LEGAL DOCUMENT ASSISTANTS

Minutes

Doubletree Hotel

222 N. Vineyard Ave.

Ontario, CA

October 26, 2006

5:00 pm – 6:20 pm

 

Officers Present:

X Carol Ludlow, President

X Vice-President, vacant

X Annette Gomez, Secretary

X Odine Limansky, Treasurer

 

Directors Present:        

X Robin Schumacher, Membership Chair

X Marcel Neumann, Technology Chair    

X Robin Wilson, Education Chair

X Moira Boyle, Public Relations Chair & Interim Conference Chair

X Carl Knoll, Newsletter Chair

X Debbie Driver, Nominations & Elections Chair

X Connie Crockett, Fundraising Chair

X Kathleen Mountjoy, Professional Standards Chair

 

5:00 p.m. Called to order by Carol Ludlow.

 

The first item for business was some last minute conference details; getting all proxys, and elections. Also mentioned was making sure that we have an odd number of voting members after the elections. Quick discussion on board positions.

 

The floor was turned over to Marcel who is anxious to have a Public Relations Plan created for CALDA by a professional so we can be better promoted throughout the state of California. We want media attention, including the courts. He has contacted Michael Robinson who has put together two proposals for us; one for a statewide program, the other for Northern California only. We will also be receiving a proposal from Corin Walson, who we contracted with to get publicity for our 2006 conference. The items we will need to agree on after reviewing the proposals will be whether or not we need one person or two people working together, each covering their own region, to cover California. The other questions will be whether or not we will retain someone on a contract basis or an ongoing basis with a 4 to 6 month minimum.

Everyone agreed that the first priority in this effort would be revamping our website because this medium is going farther than throughout the state.  Marcel feels that we should get the membership’s input before proceeding. Carl feels that the proposals from Robinson are too vague. In response, Marcel stated that once we are interested in someone and a dialogue is started, we will get be able to get more specific information.  Some thoughts presented by the board include having the press releases available on the website, the website should take priority before picking a PR person, a web portfolio can be viewed on a web designer’s site, and making it easier to access the information on our site. Marcel motioned to revamp our website and form a committee under the technology chair to establish the criteria for a bid proposal. Carl seconded the motion. All were in favor. Motion carried.

 

As Carol went over the list of monitors with the board, some last minute conference schedule changes were made and some details were finalized regarding payment to teachers, announcements and awards.

 

Carol briefed us on the treasurer’s report, only that there is a slight overlap in the figures due to the change in our fiscal year.

 

Meeting was adjourned at 6:20 p.m.