Minutes of Special Meeting Re CALDA’s Bylaws Revisions

CALDA Chatroom

via AffordableGroup.org

November 12, 2005

9:00 am – 12:45 pm

 

Officers Present:

X Carol Ludlow, President

X Connette Blalock, Vice-President

X Annette Gomez, Secretary

X Betty Cole, Treasurer

 

Directors Present:

X Sandy McCarthy, Past President, Nominations & Elections

X Robin Schumacher, Membership Chair

X Marcel Neuman, Technology Chair

X Debbie Driver, Newsletter Chair

X Robin Wilson, Education Chair

X Nancy Newlin, Conference Chair

X Connie Crocket, Fundraising Chair

X Moira Boyle, Public Relations Chair

X Jeanne Wierson, Professional Standards Chair

    Legislation Chair, Position vacant

 

Others Present:

X Sheila Krebs, Conference Committee

X Fermin Blalock, Chatroom Technician

 

9:00 am. Called to order by Carol Ludlow. The meeting was turned over to Connie Crockett to discuss the changes in our bylaws.

 

The first issue was in regards to our Association’s address (ARTICLE I). After a brief discussion Connie Crockett motioned that we keep our present address during a transition period while we get a new USPO post box. Debbie Driver seconded the motion. All were in favor. There were no objections. The motion was carried. Robin Schumacher agreed to test the new P.O. Box and keep the present address temporarily.

 

There was no discussion regarding ARTICLE II as there were no changes. It was agreed by all that the revisions in ARTICLE III were acceptable as written. Connie Crockett to correct a typo in the third paragraph of SECTION 1, changing the word "offices" to "officers".

 

Connette Blalock moved to accept ARTICLE IV, SECTION 1 changing the annual conference month to September instead of October of each year as printed. Betty Cole seconded the motion. Robin Schumacher abstained. The motion was carried as there were no objections.

 

 

Debbie Driver motioned to accept the words "Honorary Member" instead of the words "Retired Member" in ARTICLE III SECTION 4 Subsection A.3. Marcel Neuman seconded this motion and it carried with no objections.

Debbie Driver motioned to strike the words "Governing" and instead use just the word "Board" in ARTICLE IV SECTION 1. Jeanne Wierson seconded the motion. There were no objections and the motion was carried.

 

For consistency Debbie Driver motioned to strike the words "Governing" and instead use just the word "Board (same as above) in all places it appears in ARTICLE III Section 6 Subsection B & C of the Bylaws. Betty Cole seconded this motion. This motion was carried with no objections.

 

To allow flexibility in how our meetings would take place without imposing any restrictions, in regards to ARTICLE IV Debbie Driver motioned that the words "at such times and places" in SECTION 2 be changed to "at such times, places and forums" and that the word "every" in SECTION 3 be deleted.  Robin Schumacher seconded the motion. There were no objections and the motion was carried.

 

After a brief discussion about more efficient methods of noticing meetings Debbie Driver motioned to revise ARTICLE IV SECTION 5 as written. Betty Cole seconded the motion. There were no objections and the motion was carried.

 

There were three small changes in ARTICLE V. The word "represent" was changed to "constitute", the word "entitled" was changed to "allowed" and the word "telegraphic" was changed to "facsimile". Debbie Driver motioned to adopt the revisions in ARTICLE V in its entirety. Betty Cole seconded. There were no objections and no one abstained. The motion was carried.

 

As there were no changes in ARTICLE VI, the next part of the discussion (ARTICLE VII) was concerning the number of directors and the number of committees and the possibility of combining committees under one chair namely Education and an added Publications & Revisions (PR). It was generally agreed that it wasn’t a good idea to add another director position. Further discussion to be sure that the work would be divided fairly and most appropriately. Nancy Newlin motioned that the Publications and Revisions committee remain under the Education Chair. Connette Blalock seconded the motion. Jeanne Wierson objected and Robin Wilson abstained. The motion was carried.

 

Connette Blalock motioned to accept ARTICLE 8 SECTION 3 regarding the Board’s duties as written. Betty Cole seconded the motion. There were no objections and no one abstained. The motion was carried.

 

Connette Blalock motioned to accept the bylaws for ARTICLE 8 SECTION 6 as written. Annette Gomez seconded. There were no objections, no one abstained and the motion was carried.

 

The next part of the discussion was regarding the language in ARTICLE 8 SECTIONS 19 & 20. Connette Blalock moved to accept Sections 7 – 20 of ARTICLE except to add the words "upon approval by the Board" in Section 20.  It was then decided that we should have input from our consultant, Melodye Sereno before any further discussion about the additional language. Connie Crockett motioned to table. Robin Wilson seconded the motion. The motion was carried with no objections.

 

It was agreed by those remaining that the remaining issues would be settled at a later date, after getting input from Melodye Sereno.

 

Meeting adjourned at 12:45 p.m.

 

TO DO:

 

Robin Schumacher will get a new Post Office Box for the association, but keep the present address during a transition period.

Connie Crockett to talk to Melodye Sereno before we vote on Sections 7-20.