Minutes of Special Meeting Re CALDA’s Bylaws Revisions

CALDA Chatroom

via AffordableGroup.org

December 5, 2005 (continuation of November 12, 2005)

6:30 pm – 9:30 pm

 

Officers Present:

X Carol Ludlow, President

X Connette Blalock, Vice-President

X Annette Gomez, Secretary

X Betty Cole, Treasurer

 

Directors Present:

X Sandy McCarthy, Past President, Nominations & Elections

X Debbie Driver, Newsletter Chair

X Robin Wilson, Education Chair

X Nancy Newlin, Conference Chair

X Connie Crocket, Fundraising Chair

X Moira Boyle, Public Relations Chair

X Jeanne Wierson, Professional Standards Chair

    Legislation Chair, Position vacant

 

Others Present:

X Andrew Voller

X Cara Gould

 

6:30 pm. Called to order by Carol Ludlow. The first issue was regarding how Sandy would be paid for her proposed work on the brochures. She had previously proposed to us to be paid $500.00 per month for 1 year ($6000.00) to cover time expended writing new CALDA brochures, revising all brochures on a regular basis throughout the year, getting attorney review and approval, and formatting for use on our website. The $500.00 is based on approximately 20 hours per month of work, all additional time to be volunteered by herself. The meeting was turned over to Moira to present her idea regarding the price of the brochure renewals. She suggested that Sandy’s be subsidized by an increase of $25 in membership dues. With a little over 200 present members, it would basically cover the cost. All comments made were in favor of members who purchase the brochures pay for the renewals instead of passing the cost of all the membership.

 

Debbie agreed with Sandy’s proposal, but on a trial basis of a quarter year at a time to see how the program works. Connette, Betty and Annette agreed. Sandy pointed out that if we did a trial period of  3 months, the purchasers would have to billed accordingly.  

 

Carol called for a motion. Connette moved that we agree to Sandy’s proposal on a quarterly basis and then re-evaluate. Annette seconded. Connette, Annette and Betty were in favor. All others were opposed and the motion failed.

 

After some technical difficulties Debbie moved to pay Sandy $500.00 per month for keeping the brochures and questionnaires updated and adding new ones to the set for one year. Robin seconded. Discussion followed which included who would be the reviewing attorney (Steven Elias), if and how Sandy’s vacation would affect the project, the need for probate brochures and the immediate need for the bankruptcy brochure. A vote was then taken. Moira and Jeanne opposed, all others were in favor and the motion was carried.

 

Moira then motioned that the rest of the discussion in regard to the costs to renewals, except for the bankruptcy renewal which would be decided immediately, be tabled until the January board meeting. All were in favor and the motion was carried.

 

Connie moved that we charge $20.00 for the bankruptcy updates. Debbie seconded. Moira abstained from the vote, Jeanne was not in favor, all others were in favor and the motion was carried. Sandy agreed to immediately get the update uploaded and let Connie know when the package is ready.

 

Our discussion returned to the bylaw revisions. The first question was whether or not the Nominations and Elections chair has any board voting power. Our current bylaws state that this position would be a non-voting position, which is in conflict with Robert’s Rules, depending on how you interpret it because Robert’s Rules are vague. It was understood that we could draft our own bylaws how we wanted and agreed that we needed to have an uneven number of voting board members.

 

Connette moved that we make the Nominations and Elections chair a nonvoting position. Debbie seconded Connette’s motion. All were in favor and the motion was carried.

 

Meeting adjourned at 9:30 p.m.

 

The meeting is continued to December 8 at 6:30 p.m. at the same location

 

TO DO:

Sandy will immediately upload the bankruptcy update and confirm with Connie when ready.